PROTECTION OF MINORS ON CAMPUS
2015-2016
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Varied Activities @ the U
‣ Accelerated teens (academic)
‣ Recruiting: academic & athletes
‣ Guests: siblings/friends visit & sleepover
‣ Community partners:
– Space on campus; activities all ages
– camps, tournaments, museum, day/resident
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Why be Concerned?
‣ Minors: “vulnerable” population
– Not allowed to vote, make contracts, drink
alcohol, make health decisions*, etc.
‣ Risk to minors in society overal
– Injury, Neglect, Abuse (Physical, Mental,
Sexual)
‣ On the Radar of federal & state agencies
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Awareness Level Raised
‣ Over the past 5 years, highly publicized
scandals have raised awareness with public
in general,
– especially heightened for college & university
communities, encouraging the adoption of policy &
procedures to protect children on campus
‣ Abuse and neglect impacts more than
37,000 children a year in Colorado
~ see http://www.cdhsdatamatters.org/
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Colorado 2013- Maltreatment*
Category
Reported Cases
Neglect (deprivationof necessities) 8399
Medical Neglect
163
Physical Abuse
1214
Psychological or
342
Emotional Maltreatment
Sexual Abuse
1058
Unknown/missing
35
Total Unique Victims 11,211 children!
‣ *2013 Colo Dept. Human Services http://www.cdhsdatamatters.org/types-of-maltreatment.html
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Why the University Policy?
‣ Part of Ethics overall--We strive for
excellence, not just the minimum
‣ “doing the right thing” more than just
following the law or expectations
‣ review and examine facts
‣ part of the Solution, not ignoring the problems
‣ weighing issues & law is part of ethics
‣ making determination of ethical path is part of teaching and learning
‣ requirement of federal funding
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Policy Highlights 2014
‣ Who: “Minors” (< 18 yrs. old)
– Applies to faculty, staff, students, visitors,
visiting scholars, contractors, vendors, etc.
– Non-CSM groups required to submit forms
and handle their programs under policy
‣ What: academic program, athletic
program, sport camp, other activities,
day or resident (overnight)
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Policy Highlights (continued)
‣ Where: On or Off Campus
– On Campus—Green Center, Student Center, Athletics Fields or
Facilities, Rec Center, Museum, Academic Dept., Research Labs,
etc.
– Off-Campus—Mines departments sponsor academic groups,
outreach; Middle School, High Schools, Tutoring, Club Sponsors,
etc.
‣ When: Anytime of the year
– Summer, Fall, Winter, Spring, Breaks, during session, day,
night, weekends, weekdays, an hour, or all day, etc.
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Activity/Program/Camp Process
‣Forms
– completed by Program Director/Sponsor
https://inside.mines.edu/POGO-Protection-of-Minors-form (pdf or
web submission available)
– Must be submitted 2 weeks in advance
‣Background checks (policy)
– on all CSM personnel in contact with minors in a Mines program or
activity on campus (employee, student, volunteers)
– Program Director responsible to ensure all personnel checked
‣Education
– personnel, students, volunteers in contact with minors on campus
must receive training prior to activity
– document and retain training logs in file by program sponsor
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What is Child Abuse & Neglect?
‣“an act or omission in one of the following
categories that threatens the health or welfare
of a child:
– child exhibits skin bruising, bleeding,
malnutrition, failure to thrive, burns, bone
fracture, subdural hematoma, soft tissue
swel ing, or death and condition not
justifiable; history given varies with
condition, or circumstances indicate may
not be produce of accident CRS 19-1-13(1)(a)(I)
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Recognize Abuse (examples)
‣ See physical evidence (excessive or suspicious
bruises, burns, breaks, etc.) CRS §19-3-103
‣ Mentally diminishing/belittling child CRS §19-3-103
‣ Child present where control ed substance is
manufactured CRS § 18-18-102
‣ Observe Inappropriate touching or consistent
attempts be alone w/child; inappropriate or
unlawful sexual contact CRS §16-22-102
– with child under 18 yrs. by person over 18 yrs. CRS §18-
3-404
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Recognize neglect—parent fails to provide…
Child Information Gateway Graphic for Neglect
CRS 19-3-103
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Who Reports?
‣ Mines' policy requires reporting suspected
child abuse or neglect

reporting by all Mines' community

reporting can protect person from criminal/civil
liability

Colorado law requires certain "mandatory reporters" to
report, e.g., doctors, vets, nurses, teachers, peace officers,
counselors, coaches of private sport orgs, etc. See C.R.S. §19-3-
304
‣ Mines' reports criminal acts under state law
– Duty of every corporation or person to report a crime C.R.S. §18-8-115
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When Report?
‣reasonable cause to know or suspect that a child
has been subjected to abuse or neglect or
‣observed the child being subjected to
circumstances or conditions that would
reasonably result in abuse or neglect
‣shall immediately upon receiving such info report
or cause a report to be made of such fact to the
county department, the local law enforcement
agency, or through the child abuse reporting
hotline system (
(mandatory reporters C.R.S. §19-3-304 or report crime §18-8-115 report)
http://www.colorado.gov/cs/Satellite/CDHS-Main/CBON/1251651932321
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Why report? Why should it be me?
‣ Community expectations
– university to have policy, process, and training
‣ Court of public opinion:
– News or headlines
– What would Grandma say?
‣ Legal & University requirements
– CAPTA, Colorado law (C.R.S. 18-3-404), CSM Policy
–Right thing to DO!
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General considerations…to protect minors
‣ Site/Food Service:
–Fire protection, maintenance, sleeping areas,
bathing/toilet facilities, food service
‣ Transportation:
–Driver & vehicle requirements, traffic control,
transport safety, permissions
‣ Health Care:
–Staff & facility requirements, medication
management, required health info &
recordkeeping
n Camp Association at: http://m.acasouthwest.org/media-center/how-to-choose/safetytips#sthash.CbVhAIex.dpuf
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Considerations (continued)
‣ Management:
–Safety & security regulations, staff emergency
training, crisis communications, insurance,
planning, forms & record retention
‣ Staffing:
–Qualifications, training, ratios, supervision &
behavior management guidelines
‣ Program:
–Goals for camper, orientation & safety policies
for general/specialized programs, including
athletics, trips, laboratory procedures &
equipment
American Camp Association at: http://m.acasouthwest.org/media-center/how-to-choose/safetytips#sthash.CbVhAIex.dpuf
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Protect Minors by…
‣ Activity Director
– sets clear expectations for parents & minors
(in writing) & enforce
‧ behavioral expectation, rules, policies, (written & verbal
communication)
– requires parents & minors to submit required
forms before being al owed to participate:
‧ a participation agreement & code of conduct
‧ health form (al ergy, medication, doctor, fitness) & insurance
information, emergency contacts & recording release
(photo/video)
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Everyone Protect Minors by…
‣ Think ahead & take precautions:
– Faculty, staff, contractors, etc. in charge of programs have added
responsibility for safety and hazard avoidance training for
personnel & minors
– EHS can assist with Lab Safety procedures; PSO with security; etc.
‣ Learn Emergency Procedures for events
– Known procedures—Identified & document e.g. lightning,
– Train everyone staff & children, remind them in writing, repeat
– Evacuation procedures and keeping tabs on everyone’s location
‣Appropriate Confidentiality training & continuing
awareness for all staff
– rules, procedures, requirements, repeat
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Recommended Ratios (minimums)
Based on American Camp Association: http://m.acasouthwest.org/media-center/how-to-choose/safetytips#sthash.CbVhAIex.dpuf
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How else can we improve?
‣ Review Mines policies & procedures annually
– 2014 by CSM Board of Trustees added and amended
‧ Gender-Based Discrimination, Sexual Harassment & Sexual
Violence; Nondiscrimination
‧ Workplace Violence—already on books
‣ Know the laws, policies & how to report
– “Responsible Employee” identified in other statutes
‧ knew or should’ve known about sexual violence
‧ has authority to redress sexual violence
– Reporting:
‧ Activity Director;
‧ Emergency 911; PSO 273-3333;
‧ Dean of Students 273-3231; Provost 273-3399
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Think about what you are doing…
Protect everyone, so DON’T:
‣ Enter the bathroom or private room with a minor
alone—use minor buddy system
‣ Have contact with minors outside the program
through home visits, outings, babysitting, car rides,
etc.
‣ Communicate via email, texts, phones, social media
or otherwise with minors (esp. not outside activity)
‣ Use vulgarity, profanity, or harassing language
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Think about it…make good choices
Avoid Overnight/Resident camp issues similarly…
•Adult should not enter a minor’s room, bathroom
facility, or similar area without another adult in
attendance, consistent with not having one-on-one
contact (alone) with minors
•Separate accommodations for adults & minors are
required other than minors’ parents/guardians.
‣ Don’t make inappropriate materials (in any form)
available to minors participating in programs or
assist them in any way in gaining access to such
materials.
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Always consider how to do it right…
‣ Al university personnel, volunteers &
contractors MUST:
– BE VIGILANT to protect the wel -being & safety of Minors with
whom they interact on campus; know what abuse/neglect is
and what to do
– PREVENT/PROTECT—intervene as appropriate
– REPORT REPORT REPORT reasonable suspicion of
Abuse/Neglect immediately (policy, law, and quick action)
– Protect the Child!
http://www.colorado.gov/cs/Satellite/CDHS-Main/CBON/1251651932321
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If a child confides in you…REMEMBER-
‣ Stay calm & let the child talk
‣ Reassure the child that he/she has done the
right thing by telling someone
‣ Remember any concrete information (facts)
‣ Inform child--law requires reporting abuse to
someone who has helped children & adults in
similar situations
‣ Tell only those who need-to-know to protect the
child (fol ow procedures) (Dean of Students,
Provost, PSO, JeffCo Youth Svc)
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If a child confides in you, do not…
‣ Promise confidentiality
‣ Express panic/shock (reaction/expression)
‣ Dig for details or investigate (just listen)
‣ Make negative comments about the alleged
person responsible for abuse
‣ Disclose the information indiscriminately
‣ Make judgments
‣ Rush or interrupt the child (listen to them)
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How can I know?
‣ Let professionals make the determination--
make the report
‣ Focus on protecting the child !
- Suspicion of abuse is all that is necessary to report;
- Reports are confidential
- No person shall knowingly make a false report of
abuse/neglect
‣ https://www.childwelfare.gov/pubs/usermanuals/neglect/neglect.pdf
http://coloradosafehaven.org/
http://www.colorado.gov/cs/Satellite/CDHS-Main/CBON/1251651932321
http://www.speakupbesafe.org/teachers/disclosure-for-teachers- and-schools.pdf
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Report to whom?
1) Emergency 911 (Mines or Golden Police) or Mines Public
Safety 303-273-3333 & Program Director
2) Dean of Students 303-273-3231 & Provost Office 303-
273-3399 (in addition to police)
3) JeffCo Child Protection 303-271-HELP (4357) or County
where child lives or call toll-free 1-844-CO-4-KIDS (1-
844-264-5437)
http://www.colorado.gov/cs/Satellite/CDHS-Main/CBON/1251633944381
OR
National Child Abuse Hotline 1-800-4-A-CHILD (1-
800-422-4453) http://www.childhelp.org/pages/hotline-home
4) Mines’ Ethics Hotline 1-855-363-0857 (tollfree)
https://secure.ethicspoint.com/domain/media/en/gui/33377/index.html
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What about Privacy Laws?
‣ Do privacy laws, like FERPA or HIPAA stop
me from reporting this?
‣ NO!
– Use reasonableness and appropriateness
– Do not discount because information
came from child
– Limit who you tell: Need-to-Know basis
only!
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Remember:
‣Policy Protection of Minors on Campus
– read it, understand it, ask questions, repeat
‣Forms & Checks
– Submit forms 2 weeks in advance
– Complete Background checks in advance
‣Plan & Maintain
– Activities planned and staffed in advance & Training safety
‣Awareness & training
– Written materials, staff sessions, job descriptions, expectations,
training, repeat
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Some Related Mines Policies
‣ Policy Prohibiting Gender-Based Discrimination,
Sexual Harassment or Sexual Violence Policy
– (updated 2014) BOT Section https://inside.mines.edu/POGO-Board-of-Trustees_1
‣ Workplace Violence
– “CSM wil not tolerate Violence or threats of violence in the campus
community and workplace.”
– http://inside.mines.edu/UserFiles/File/PoGo/Policies/HRS/HRS_Workplace_Violence.pdf
‣ Clery Act Reporting (Safety & Security) & Right to
Know
http://inside.mines.edu/PS-Campus-Crime-Report &
http://inside.mines.edu/Student-Right-to-Know
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More Information Available
‣ Colorado Dept. of Human Services, Youth
Services Div. 1-844-CO-4-KIDS
‣ FAQs on Abuse/Neglect
https://sites.google.com/a/state.co.us/cdhs-dcw/for-parents/frequently-asked-
questions/frequently-asked-questions-about-the-new-colorado-child-abuse-and-
neglect-hotline
‣ Colorado Human Services: mandatory
reporters @ http://www.colorado.gov/cs/Satel ite/CDHS-
Main/CBON/1251651932321
‣ Colorado online training 4 educators (free)
http://www.coloradocwts.com/community-training
‣ Safe to Tell http://safe2tell.org/
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Contact/Information—here to help!
Jane Rosenthal
Office of Compliance &
Policy
Guggenheim 210
303.384.2236
compliance@mines.edu
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Document Outline